Town of Ledyard
Bid # 2014-03 Architectural Services
Town School Facilities Improvements Project
The Town of Ledyard, through its Permanent Municipal Building Committee (PMBC) is seeking proposals and statements of qualification from Architectural Design Firms to provide professional services to the PMBC related to the possible consolidation, expansion, closing, and/or renovation of Town educational facilities. The RFQ/RFP may be obtained online or in person at:
Ledyard Town Hall
741 Colonel Ledyard Highway
Ledyard, CT 06339.
The PMBC is working to develop and provide information to the Board of Education (BOE) and Ledyard Town Council for use in decisions involving facility consolidation, expansion, closing, and/or renovation in support of enrollment projections and changes to the educational curriculum and program.
Sealed proposals will be received by the Mayor’s Office, Ledyard Town Hall, 741 Colonel Ledyard Highway, Ledyard, Connecticut 06339, until 2 p.m., Thursday, October 10 , 2013. Proposals received after that time will not be accepted and will be returned to the bidder unopened. Proposals should be clearly marked “SEALED BID #2014-03."
The Town of Ledyard reserves the right to waive any technical defects in the bids; to reject any bids which do not conform to terms and conditions described in the specifications; to reject any or all bids and to again invite bids; and waive informalities or irregularities in the bidding process.
Director of Finance
9/30/2013 - Added information to Q&A section
10/10/2013 - Added RFPs received at bid opening
10/23/2013 - Added list of firms to be interviewed
A question has been raised concerning the insurance requirements for the study and their impact on the ability of small firms to fulfill the requirements. The Facilities Improvement RFP was issued as a "stand alone" document and we are not in a position to issue addendum. However, should an interested firm take exception to any requirement or stipulation, they should clearly indicate the exception and the rational for their disagreement within their proposal. The Committee's goal is to work with the consultant which best meets our community's needs and they will consider valid exceptions. The following questions have been asked:
The page limit is indicated as 30 pages; does this mean 30 sheets, or 30 sides of a page (and therefore 15 sheets)? Answer: The 30 page limit is for 30 written pages.
With regard to the Title Page, is there a specific format you would like us to follow and specific information you would like us to provide, or will a standard proposal cover with the RFQ title, date, and Bid # suffice? Answer: We have not specified a format.
Would you prefer that our proposal cover not be laminated?
Answer: No preference.
14 RFPs were received at the bid opening on October 10, 2013. Proposals were received from the following organizations: